LoadHub is a comprehensive Transport Management System (TMS) designed specifically for small-to-medium transport operators managing fleets of 10-50 vehicles. Replace spreadsheets and manual coordination with a unified platform that streamlines your entire operation—from the moment a customer requests a quote to final invoice payment.
Centralized Operations. Real-time visibility. Seamless workflows.
Whether you're coordinating multi-drop deliveries, managing driver schedules, or tracking fleet compliance, LoadHub provides the control tower you need to run efficient, profitable transport operations.
How LoadHub Works: The Complete Journey
LoadHub orchestrates your entire operation from customer inquiry through payment. Here's how a typical job flows through the system:
1. Customer Inquiry → Professional Quote
A customer calls requesting transport. Your team opens LoadHub, selects the customer from your database, enters collection and delivery addresses, describes the load, and sets pricing. The system calculates distance and time using Google Maps integration. Click "Send to Customer" to generate a branded PDF quote and email it with approval links.2. Customer Approval → Quote Promotion
The customer receives the email, clicks "Approve Quote," reviews details in the secure portal, and confirms. The quote status updates to "Approved" in your system instantly. Your planner clicks "Promote to Job" to convert the quote into an executable job—all data transfers automatically.3. Job Scheduling → Resource Assignment
The new job appears in your "Unscheduled" list. Your planner drags it onto the visual scheduler timeline, selecting the appropriate driver's row and time slot. The system checks for conflicts, assigns start and end times, and updates the job status to "Scheduled." Quick edit adds driver and vehicle assignments.4. Mobile Execution → GPS Tracking
The assigned driver logs into the LoadHub mobile app and sees the job in their schedule. They tap "Start Navigation" and the app launches Google Maps with turn-by-turn directions to the first collection point. Background GPS tracking begins automatically.5. Stop Progress → Real-Time Updates
At the collection address, the driver taps "Arrived" in the mobile app. Your office sees the stop status update on the live map dashboard in real time. After loading, the driver taps "Completed" and the app automatically launches navigation to the next stop (delivery address).6. Job Completion → Invoice Generation
When all stops are marked complete, the job status progresses to "Completed," then "Invoice Review," then "Ready for Invoice." Your accounts team clicks "Promote to Invoice" to generate an invoice with all job details, route description, and pricing already populated.7. Invoice Delivery → Customer Payment
The invoice receives a unique reference (e.g., "INV-1001") and status changes to "Draft." After review, the team clicks "Email Customer" to send a branded invoice with payment details and a link to the public invoice portal. The customer views the invoice online, processes payment, and your team marks the invoice "Paid."8. Continuous Visibility
Throughout this entire journey, your dashboard displays real-time KPIs: active quotes, scheduled jobs, monthly revenue, and invoice status counts. The live map shows fleet locations. The scheduler prevents double-bookings. Customer databases, driver records, and vehicle compliance tracking support every operation.This is the LoadHub difference :
One integrated platform, complete workflow automation, and real-time visibility from quote to payment.
Ready to See LoadHub in Action?
Discover how LoadHub can transform your transport operations with streamlined workflows, real-time visibility, and professional tools for every role—from office planners to field drivers.
Schedule a personalized demo - to see the platform in action with your specific use cases, or "request a consultation" to discuss how LoadHub can address your unique operational challenges.
Join forward-thinking transport operators - who've replaced spreadsheets and manual coordination with the power of integrated transport management.
Built for Transport Professionals
LoadHub understands the unique requirements of transport operations:
LoadHub is transport management software built by people who understand transport operations.
LoadHub is designed for small-to-medium transport operators managing between 5 and 50 vehicles. The platform scales with your business as you grow.
Yes. The DriverConnect mobile app uses offline-first architecture. Drivers can access job details, update stop statuses, and navigate routes even without network signal. Changes sync automatically when connectivity returns.
Yes. Generate public tracking links for any job and send them via email. Customers can view real-time progress on a map without needing to log in or create an account.
When you email a quote, customers receive approval and rejection links. Clicking either takes them to a secure portal where they can review details and submit their response. Quote status updates automatically in your system.
LoadHub's conflict detection system immediately alerts you with visual warnings. Partial overlaps show a yellow border, complete conflicts show red borders. You'll always know before confirming a double-booking.
Yes. Drivers have full visibility into tracking settings and can see when location logging is active. The system uses configurable 30-minute intervals (not continuous tracking) and includes inactivity-based auto-logout for privacy protection.
LoadHub can calculate route distance and time using Google Maps integration, providing accurate data for job costing. The system includes a 20% safety buffer option for HGV-specific factors. Pricing itself is entered manually based on your rate cards and business requirements.
Yes. Upload your logo, configure company details, VAT and registration numbers, and banking information in organization settings. These elements automatically appear on all PDFs with professional formatting.